Our team will work closely with you and your committee to identify and monitor key milestones. Throughout the process, our team maintain clear communication with you providing regular updates, detailed reports, and insights on progress. Our focus will remain on delivering a seamless, high-quality experience ensuring the event is not only efficiently managed but also on-brand and memorable for all involved.

Our team will prepare and monitor the event budget, negotiate best-value rates and conditions with suppliers, manage expense payments and income and prepare post event financial reports.

Our team will research suitable venues and negotiate value adds and best contract conditions. Upon venue confirmation, we will manage ongoing liaison with the event venue including production, catering, floor plans, room requirements and the co-ordination of any special cultural requirements.

Our team will provide advice to you on your event’s AV requirements and request quotes from AV contractors. We work closely with the AV contractor to ensure your program’s AV and event technology is seamless throughout the event.

Our team will work with you to implement strategies to ensure your event is well marketed and promoted to potential delegates, sponsors, and partners. In consultation with a graphic designer, we can develop your event’s brand and develop an on-brand event website and collateral.

Our team will engage and liaise with invited speakers as directed by you and confirm arrangements including confirmation correspondence, fee and contract negotiations, speakers’ biographies, travel, transfer and accommodation reservations if required. We structure the event program to optimise efficiency and coordinate receipt of final copies of presentations and necessary author permissions. We produce an event run sheet to ensure timely delivery and oversee all on-site speaker, presenter, and poster management.

Our team can provide advice and prepare Call for Abstract guidelines, criteria and deadlines, host an online abstract and review submission portal, notify and confirm authors and coordinate program allocation.

In addition to management of the awards event, our team can provide award program set up and management, including defining categories, developing submission guidelines, creation of webpages for award nomination submissions, management of the judging process and coordination of the finalist and winner’s branded awards and trophies.

Our team can research and recommend suitable venues for all social events, develop themes and source suitable entertainment. We can manage and coordinate all logistics and timings, appointed contractors and suppliers and negotiate appearance fees and conditions.

Our team will develop strategies and processes involved in securing and managing sponsorships and partnerships. This may include identifying potential sponsors, developing a Sponsorship Prospectus, managing relationships with sponsors, and ensuring the fulfillment of sponsorship benefits.

Our team will formulate plans to drive exhibitor value, boost revenue, and elevate trade show success. We will develop exhibition floor plans, and handle sales and account management for exhibitors. We will also manage the exhibition allocation, structure and design, and distribute exhibitor and sponsor checklists and manuals.

Our team will develop a securely hosted registration website with event branding with secure online payment. For any international attendees, we will communicate and register the conference with the Australian government’s Department of Home Affairs’ International Event Coordinator Network (IECN) in the event planning stage to facilitate ease of entry. We will create a customised conference app for delegates and provide onsite registration and attendee services during the event.

Our team will source and negotiate appropriate event insurance, provide full secretariat facilities during your event, coordinate collateral collation and satchel packing, manage onsite event deliveries in accordance with venue requirements and have an events team onsite throughout your event.

Our team will provide you with accommodation recommendations, negotiate best rates available with preferred suppliers and manage block bookings.

Our team will prepare and circulate an online survey to delegates, draft thank you letters to speakers, sponsors, exhibitors and will provide a comprehensive final event report including all statistics, analysis of the survey and key learnings.